Job Description:  Role Name: EA to the CEO Short Desc: This position is responsible for providing strategic support to the CEO of the company and taking up active communication responsibility between internal and external stakeholders.  Location: Remote / Work from home This role is for a passionate, fast learning, self-motivated Executive Assistant to the CEO for coordinating the efforts of internal and external stakeholders and supporting the CEO. The role has overall accountability for ensuring smooth functioning of CEO's office, Brand positioning and is responsible for a number of duties including and not limited to the following: Responsibilities include: Strategic Partnership: Collaborate closely with the CEO to support the execution of the organization’s strategic goals and initiatives. Conduct in-depth research on market trends and competitive landscape to identify opportunities for growth and improvement. Assist in the development of strategic plans, including setting goals, tracking progress, and analyzing outcomes. Operations Coordination: Coordinate and oversee key company operations to ensure alignment with the strategic vision.  Develop and implement streamlined processes and procedures to enhance efficiency and productivity. Facilitate cross-functional collaboration, ensuring seamless communication and cooperation between departments. Executive Support: Manage the CEO’s dynamic schedule, ensuring all meetings, appointments, and travel arrangements are efficiently organized. Serve as the gatekeeper for the CEO’s time, screening and prioritizing communications, including phone calls, emails, and meeting requests. Prepare briefing documents, reports, and other materials to ensure the CEO is well-prepared for all engagements. Stakeholder Communication: Act as the primary liaison between the CEO and internal/external stakeholders, maintaining and nurturing key relationships. Draft, review, and manage correspondence and communications on behalf of the CEO. Coordinate with other executives and team members to ensure alignment on priorities and timelines. Project Leadership: Lead and manage special projects, strategic initiatives, and company-wide events, ensuring timely and successful execution. Coordinate and monitor the progress of critical projects, holding team members accountable for their deliverables. Document and Information Management: Assist in the creation, editing, and distribution of documents, reports, and presentations, ensuring accuracy and professionalism. Maintain and organize the CEO’s confidential information and files, ensuring data security and easy retrieval. Meeting Facilitation: Prepare comprehensive meeting agendas, record detailed minutes, and follow up on action items to ensure completion. Manage the logistics for both in-person and virtual meetings, ensuring a smooth and efficient process. Required Experience: Bachelor’s degree or equivalent experience Demonstrated experience in high-level executive support or management roles. Proven track record of working with senior leadership in a fast-paced, high-pressure environment. Exceptional organizational, communication, and time-management skills. Proficiency in office software and tools, especially the MS Office suite. Discretion and a high level of sensitivity in handling confidential information. A proactive, solution-oriented approach with a strong ability to adapt to changing priorities. Proficient in MS tools like Excel, Word, Powerpoint and analytical skills with the ability to work in a fast paced and challenging environment. Ability to influence, attention to detail and quick at work. Summary of role requirements: Looking for candidates available to work: Monday: Afternoon, Morning Tuesday: Morning, Afternoon Wednesday: Morning, Afternoon Thursday: Morning, Afternoon Friday: Morning, Afternoon 2-3 years of relevant work experience required for this role Working rights required for this role Expected start date for role: 01 December 2024