Are you passionate about making an impact and exploring new opportunities in the startup ecosystem? If that sounds like you, then you’re in the right place! If you’re eager to embrace the entrepreneurial spirit and help create a thriving community, this could be the perfect opportunity for you!

XES Helsinki is Haaga-Helia’s Entrepreneurship Society, dedicated to inspiring individuals about business, entrepreneurship, and startups while providing a platform for personal and professional growth.

In collaboration with industry experts, startups, and other entrepreneurship societies, we organize various events designed to immerse our community members in the startup ecosystem. To fulfil our mission of education and inspiration, we host workshops, networking sessions, discussions, excursions, trips, mentoring programs, community events, and much more.

Joining our team means gaining unique personal and professional development opportunities, expanding your professional network, acquiring useful skills, and gaining hands-on experience in the startup world.

We are looking to fill three key Operations roles: Executive Director, Head of Marketing, and Head of Events & Community.

The working language for all roles is English. These are Entry-Level positions; we value your interest and willingness to learn the most! These roles are perfect for students and those wanting to gain more experience within the field.

Executive Director’s Role:

• Find and secure funding for the upcoming year

• Oversee the Annual Budget

• Initiate collaborations with external partners and potential sponsors

• Oversee the execution of the XES’ Annual Plan

• Monitor KPIs and direct execution accordingly

• Engage with XES members both in real life and online

• Develop collaboration with other ESes

• Hire, onboard and manage volunteers

• Represent XES and participate in presentations, events, marketing material, etc. (Attendance required for all roles 75%) …and more!

Executive Director’s Requirements:

• Leadership Skills & a confident public speaker

• Sales skills are a benefit, but interest is needed

• Pro-active and interested in problem-solving

• Interest in finance and partnerships

• Interest in leading an organisation and making executive decisions with the support of XES’ board - Able to work independently, but also works well in a team

• Able to contribute around 20h per week (part-time position) for a full-year

• Able to be physically present for XES’ events, meetings, gatherings

Head of Marketing’s Role:

• Work in close collaboration with Head of events, and plan the year’s marketing accordingly

• Ideate a marketing plan/ campaign and strategy

• Social media management (mostly organic, but possibility to work with paid ads). Channels include LinkedIn, Instagram, Facebook, Telegram

• Brand marketing

• Copywriting

• Content creation

• Design & graphic makings

• Marketing Data Analysis

• Create newsletters

• Oversee XES’ website

• Hire, onboard and manage volunteers

• Represent XES and participate in presentations, events, marketing material, etc. (Attendance required for all roles 75%) …and more!

Head of Marketing Requirements:

• Genuine interest and passion for marketing and creating content

• Project management skills. In short, we need someone who is organised, able to plan and execute efficiently

• Both a creative and analytical mindset

• Graphic design skills are a benefit, but a willingness to learn and know some basics is enough!

• At least a basic understanding of marketing, social media strategy, KPIs, and such.

• Able to contribute around 13h per week (part-time position) for a full-year

• Able to be physically present for XES’ events, meetings, gatherings

Head of Events & Community’s Role:

• Plan and execute XES’ events and activities

• Host XES’ events, and moderate panel discussions, speaker events, and such

• Improve membership process and community reach

• Engage with members both in real life and online to strengthen the community and attract new members

• Secure and plan collaborations with other entrepreneurship societies/ organizations/ companies for events or activities related to entrepreneurship

• Secure brand partnerships for XES’ events. For example, XES has partnered with RedBull, FatLizard, and Limone Pizza

• Collaborate with Haaga-Helia’s Startup School

• Hire, onboard and manage volunteers

• Represent XES and participate in presentations, events, marketing material, etc. (Attendance required for all roles 75%) …and more!

Head of Events & Community Requirements:

• Genuine interest in ideating and organising entrepreneurship-related events

• Creativity in terms of thinking of interesting events

• Project management skills

• Team management skills

• Sales skills are a benefit, but interest is needed

• Quick problem-solving skills (as events can be often unpredictable)

• Able to contribute around 13 hrs per week (part-time position) for a full-year

• Able to be physically present for XES’ events, meetings, gatherings

What you’ll get:

✅ A key role in operating XES Helsinki

✅ Interesting tasks, hands-on experience and the independence to lead an organisation

✅ Work in your areas of expertise and interest

✅Roles are customisable to fit your skill set and goals

✅Flexible and remote work

✅The chance to access and influence the Finnish startup ecosystem. For example, XES has collaborated with Slush, STARThelsinki, Hankenes, Aaltoes, Arcadaes, Nordeep, Strive, Junction, and many more!

✅English work environment

✅Student Credits

✅ Work certificate from XES Helsinki

Job Specifics:

• Part-time positions (20h per week for Executive Director and 13h per week for Head of Marketing and Head of Events & Community)

• Fixed-term contract (from 01.01.2025-31.12.2025)

• Hybrid working environment & flexible work hours

• As a non-profit, student-driven organization currently we provide non-financial benefits such as company trips, excursions, community hangouts.

These are unpaid positions with you making the most value out of them. Join our Operations team and make an impact in the Finnish startup ecosystem!

The deadline for applying is November 17th, 2024.

We will conduct our first round of interviews on 18-24.11, after which we will send our strongest candidates a task to complete, followed by a final interview.