Attend Council Meetings and Annual General Meetings Handle operations duty in property management and asset management experiences Able to handle multiple portfolio projects Able to oversee and ensure the smooth operations and effective management of the building/estate Lead and supervise administrative staff and contractors providing maintenance, security, fire safety and carpark management Effective maintenance fund collection Activity sharing preventive maintenance programs To ensure competitive tendering of purchase and service contracts Assist in insurance claims for any damages to common property if required Competent control of expenses Recommend budget for each year to determine the amounts to be collected for the Maintenance and Sinking Fund Ensure compliance with warranties & guarantees Ensure a satisfactory level of security, cleanliness and housekeeping Prepare minutes of Council Meetings and Minutes of AGM Review all outgoing correspondence and minutes of meetings To prepare AGM documents Ensure compliance with divisional policies To plan and carry out preventive building maintenance works for common facilities and properties Ensure all resident complaints are attended to promptly and efficiently and monies collected are handed to the Accounts Department immediately To place orders for building maintenance materials and to keep track of their issuance as and when required To plan duty roster, affecting replacement and covering of duties for all site staff Day to day supervision of the site management staff Oversee the security of the building and keep tenants informed of the emergency procedure Oversee the administration of maintenance contracts Prepare all tender documents, agreements, contracts and other legal documents Evaluate of property for insurance purposes and recommend the sum insured for the various policies Review all contracts, agreements and insurance 2 months before their expiry and recommend renewal or call for quotation/tender To arrange for the annual audit of accounts To advise Council if the expenditure is within the budget approved at General Meetings/Monthly financial accounts/revision of the monthly statement Able to handle night meetings and weekend meetings To recommend an annual salary adjustment   Job Requirement Well versed in BMSMA Able to handle stress High EQ required Independent person Problem solver Team leader personality Positive attitudes Able to assist in business development of the company to bring in business or expansion of business At least 3-4 years of relevant experience in the property management industry required